Legislation – Data Protection Act 2018

Data Protection Act 2018, SCHEDULE 3 is up to date with all changes known to be in force on or before 01 April 2026. There are changes that may be brought into force at a future date. Changes that have been made appear in the content and are referenced with annotations.

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SCHEDULES

Section 15

1

In this Schedule “the listed GDPR provisions” means the following provisions of the F3UK GDPR (the rights and obligations in which may be restricted by virtue of Article 23(1) of the F3UK GDPR)—

(a)

Article 13(1) to (3) (personal data collected from data subject: information to be provided);

(b)

Article 14(1) to (4) (personal data collected other than from data subject: information to be provided);

(c)

Article 15(1) to (3) (confirmation of processing, access to data and safeguards for third country transfers);

(d)

Article 16 (right to rectification);

(e)

Article 17(1) and (2) (right to erasure);

(f)

Article 18(1) (restriction of processing);

(g)

Article 20(1) and (2) (right to data portability);

(h)

Article 21(1) (objections to processing);

(i)

Article 5 (general principles) so far as its provisions correspond to the rights and obligations provided for in the provisions mentioned in sub-paragraphs (a) to (h).

PART 2Health data

Definitions

2 (1)

In this Part of this Schedule—

“the appropriate health professional”, in relation to a question as to whether the serious harm test is met with respect to data concerning health, means—

(a)

the health professional who is currently or was most recently responsible for the diagnosis, care or treatment of the data subject in connection with the matters to which the data relates,

(b)

where there is more than one such health professional, the health professional who is the most suitable to provide an opinion on the question, or

(c)

a health professional who has the necessary experience and qualifications to provide an opinion on the question, where—

(i)
there is no health professional available falling within paragraph (a) or (b), or
(ii)
the controller is the Secretary of State and data is processed in connection with the exercise of the functions conferred on the Secretary of State by or under the Child Support Act 1991 and the Child Support Act 1995, or the Secretary of State’s functions in relation to social security or war pensions, or
(iii)
the controller is the Department for Communities in Northern Ireland and data is processed in connection with the exercise of the functions conferred on the Department by or under the Child Support (Northern Ireland) Order 1991 (S.I. 1991/2628 (N.I. 23)) and the Child Support (Northern Ireland) Order 1995 (S.I. 1995/2702 (N.I. 13));

“war pension” has the same meaning as in section 25 of the Social Security Act 1989 (establishment and functions of war pensions committees).

(2)

For the purposes of this Part of this Schedule, the “serious harm test” is met with respect to data concerning health if the application of Article 15 of the F4UK GDPR to the data would be likely to cause serious harm to the physical or mental health of the data subject or another individual.

PART 3Social work data

Definitions

7 (1)

In this Part of this Schedule—

“education data” has the meaning given by paragraph 17 of this Schedule;

“Health and Social Care trust” means a Health and Social Care trust established under the Health and Personal Social Services (Northern Ireland) Order 1991 (S.I. 1991/194 (N.I. 1));

“Principal Reporter” means the Principal Reporter appointed under the Children’s Hearings (Scotland) Act 2011 (asp 1), or an officer of the Scottish Children’s Reporter Administration to whom there is delegated under paragraph 10(1) of Schedule 3 to that Act any function of the Principal Reporter;

“social work data” means personal data which—

(a)

is data to which paragraph 8 applies, but

(b)

is not education data or data concerning health.

(2)

For the purposes of this Part of this Schedule, the “serious harm test” is met with respect to social work data if the application of Article 15 of the F9UK GDPR to the data would be likely to prejudice carrying out social work, because it would be likely to cause serious harm to the physical or mental health of the data subject or another individual.

(3)

In sub-paragraph (2), “carrying out social work” is to be taken to include doing any of the following—

(a)

the exercise of any functions mentioned in paragraph 8(1)(a), (d), (f) to (j), (m), (p), (s), (t), (u), (v) or (w);

(b)

the provision of any service mentioned in paragraph 8(1)(b), (c) or (k);

(c)

the exercise of the functions of a body mentioned in paragraph 8(1)(e) or a person mentioned in paragraph 8(1)(q) or (r).

(4)

In this Part of this Schedule, a reference to a local authority, in relation to data processed or formerly processed by it, includes a reference to the Council of the Isles of Scilly, in relation to data processed or formerly processed by the Council in connection with any functions mentioned in paragraph 8(1)(a)(ii) which are or have been conferred on the Council by an enactment.

8 (1)

This paragraph applies to personal data falling within any of the following descriptions—

(a)

data processed by a local authority—

(i)

in connection with its social services functions (within the meaning of the Local Authority Social Services Act 1970 or the Social Services and Well-being (Wales) Act 2014 (anaw 4)) or any functions exercised by local authorities under the Social Work (Scotland) Act 1968 or referred to in section 5(1B) of that Act, or

(ii)

in the exercise of other functions but obtained or consisting of information obtained in connection with any of the functions mentioned in sub-paragraph (i);

(b)

data processed by F10the Department of Health in Northern Ireland or any person or body exercising functions by virtue of paragraph 22A of Schedule 3 to the Health and Personal Social Services (Northern Ireland) Order 1991—

(i)

in connection with the provision of social care within the meaning of section 2(5) of the Health and Social Care (Reform) Act (Northern Ireland) 2009 (c. 1 (N.I.)), or

(ii)

in the exercise of other functions but obtained or consisting of information obtained in connection with the provision of that care;

(c)

data processed by a Health and Social Care trust—

F11(i)

in the exercise of social care and children functions within the meaning of Article 10A of the Health and Personal Social Services (Northern Ireland) Order 1991,

(ia)

in connection with the provision of social care within the meaning of section 2(5) of the Health and Social Care (Reform) Act (Northern Ireland) 2009 (c. 1 (N.I.)) by virtue of a delegation direction under Article 10B of the Health and Personal Social Services (Northern Ireland) Order 1991, or

(ii)

in the exercise of other functions but obtained or consisting of information obtained in connection with the provision of that care;

(d)

data processed by a council in the exercise of its functions under Part 2 of Schedule 9 to the Health and Social Services and Social Security Adjudications Act 1983;

(e)

data processed by—

(i)

a probation trust established under section 5 of the Offender Management Act 2007, or

(ii)

the Probation Board for Northern Ireland established by the Probation Board (Northern Ireland) Order 1982 (S.I. 1982/713 (N.I. 10));

(f)

data processed by a local authority in the exercise of its functions under section 36 of the Children Act 1989 or Chapter 2 of Part 6 of the Education Act 1996, so far as those functions relate to ensuring that children of compulsory school age (within the meaning of section 8 of the Education Act 1996) receive suitable education whether by attendance at school or otherwise;

(g)

data processed by the Education Authority in the exercise of its functions under Article 55 of the Children (Northern Ireland) Order 1995 (S.I. 1995/755 (N.I. 2)) or Article 45 of, and Schedule 13 to, the Education and Libraries (Northern Ireland) Order 1986 (S.I. 1986/594 (N.I. 3)), so far as those functions relate to ensuring that children of compulsory school age (within the meaning of Article 46 of the Education and Libraries (Northern Ireland) Order 1986) receive efficient full-time education suitable to their age, ability and aptitude and to any special educational needs they may have, either by regular attendance at school or otherwise;

(h)

data processed by an education authority in the exercise of its functions under sections 35 to 42 of the Education (Scotland) Act 1980 so far as those functions relate to ensuring that children of
school age (within the meaning of section 31 of the Education (Scotland) Act 1980) receive efficient education suitable to their age, ability and aptitude, whether by attendance at school or otherwise;

(i)

data relating to persons detained in a hospital at which high security psychiatric services are provided under section 4 of the National Health Service Act 2006 and processed by a Special Health Authority established under section 28 of that Act in the exercise of any functions similar to any social services functions of a local authority;

(j)

data relating to persons detained in special accommodation provided under Article 110 of the Mental Health (Northern Ireland) Order 1986 (S.I. 1986/595 (N.I. 4)) and processed by a Health and
Social Care trust in the exercise of any functions similar to any social services functions of a local authority;

(k)

data which—

(i)

is processed by the National Society for the Prevention of Cruelty to Children, or by any other voluntary organisation or other body designated under this paragraph by the
Secretary of State or the Department of Health in Northern Ireland, and

(ii)

appears to the Secretary of State or the Department, as the case may be, to be processed for the purposes of the provision of any service similar to a service provided in the exercise of
any functions specified in paragraph (a), (b), (c) or (d);

(l)

data processed by a body mentioned in sub-paragraph (2)—

(i)

which was obtained, or consists of information which was obtained, from an authority or body mentioned in any of paragraphs (a) to (k) or from a government department, and

(ii)

in the case of data obtained, or consisting of information obtained, from an authority or body mentioned in any of paragraphs (a) to (k), fell within any of those paragraphs while processed by the authority or body;

(m)

data processed by a National Health Service trust first established under section 25 of the National Health Service Act 2006, section 18 of the National Health Service (Wales) Act 2006 or section 5 of the National Health Service and Community Care Act 1990 in the exercise of any functions similar to any social services functions of a local authority;

(n)

data processed by an NHS foundation trust in the exercise of any functions similar to any social services functions of a local authority;

(o)

data processed by a government department—

(i)

which was obtained, or consists of information which was obtained, from an authority or body mentioned in any of paragraphs (a) to (n), and

(ii)

which fell within any of those paragraphs while processed by that authority or body;

(p)

data processed for the purposes of the functions of the Secretary of State pursuant to section 82(5) of the Children Act 1989;

(q)

data processed by—

(i)

a children’s guardian appointed under Part 16 of the Family Procedure Rules 2010 (S.I. 2010/2955 (L. 17)),

(ii)

a guardian ad litem appointed under Article 60 of the Children (Northern Ireland) Order 1995 (S.I. 1995/755 (N.I. 2)) or Article 66 of the Adoption (Northern Ireland) Order 1987 (S.I. 1987/2203 (N.I. 22)), or

(iii)

a safeguarder appointed under section 30(2) or 31(3) of the Children’s Hearings (Scotland) Act 2011 (asp 1);

(r)

data processed by the Principal Reporter;

(s)

data processed by an officer of the Children and Family Court Advisory and Support Service for the purpose of the officer’s functions under section 7 of the Children Act 1989 or Part 16 of the
Family Procedure Rules 2010 (S.I. 2010/2955 (L. 17));

(t)

data processed by the Welsh family proceedings officer for the purposes of the functions under section 7 of the Children Act 1989 or Part 16 of the Family Procedure Rules 2010;

(u)

data processed by an officer of the service appointed as guardian ad litem under Part 16 of the Family Procedure Rules 2010;

(v)

data processed by the Children and Family Court Advisory and Support Service for the purpose of its functions under section 12(1) and (2) and section 13(1), (2) and (4) of the Criminal Justice and Court Services Act 2000;

(w)

data processed by the Welsh Ministers for the purposes of their functions under section 35(1) and (2) and section 36(1), (2), (4), (5) and (6) of the Children Act 2004;

(x)

data processed for the purposes of the functions of the appropriate Minister pursuant to section 12 of the Adoption and Children Act 2002 (independent review of determinations).

(2)

The bodies referred to in sub-paragraph (1)(l) are—

(a)

a National Health Service trust first established under section 25 of the National Health Service Act 2006 or section 18 of the National Health Service (Wales) Act 2006;

(b)

a National Health Service trust first established under section 5 of the National Health Service and Community Care Act 1990;

(c)

an NHS foundation trust;

F12(d)

an integrated care board established under section 14Z25 of the National Health Service Act 2006;

(e)

F13NHS England;

(f)

a Local Health Board established under section 11 of the National Health Service (Wales) Act 2006;

(g)

a Health Board established under section 2 of the National Health Service (Scotland) Act 1978.

12 (1)

This paragraph applies where—

(a)

a question arises as to whether a controller who is a social work authority is obliged by Article 15(1) to (3) of the F17UK GDPR (confirmation of processing, access to data and safeguards for third country
transfers) to disclose social work data, and

(b)

the data—

(i)

originated from or was supplied by the Principal Reporter acting in pursuance of the Principal Reporter’s statutory duties, and

(ii)

is not data which the data subject is entitled to receive from the Principal Reporter.

(2)

The controller must inform the Principal Reporter of the fact that the question has arisen before the end of the period of 14 days beginning when the question arises.

(3)

Article 15(1) to (3) of the F18UK GDPR (confirmation of processing, access to data and safeguards for third country transfers) do not permit the controller to disclose the data to the data subject unless the Principal Reporter has informed the controller that, in the opinion of the Principal Reporter, the serious harm test is not met with respect to the data.

(4)

In this paragraph “social work authority” means a local authority for the purposes of the Social Work (Scotland) Act 1968.

PART 4Education data

Educational records

13

In this Part of this Schedule “educational record” means a record to which paragraph 14, 15 or 16 applies.

14 (1)

This paragraph applies to a record of information which—

(a)

is processed by or on behalf of the proprietor of, or a teacher at, a school in England and Wales specified in sub-paragraph (3),

(b)

relates to an individual who is or has been a pupil at the school, and

(c)

originated from, or was supplied by or on behalf of, any of the persons specified in sub-paragraph (4).

(2)

But this paragraph does not apply to information which is processed by a teacher solely for the teacher’s own use.

(3)

The schools referred to in sub-paragraph (1)(a) are—

(a)

a school maintained by a local authority;

(b)

an Academy school;

(c)

an alternative provision Academy;

(d)

an independent school that is not an Academy school or an alternative provision Academy;

(e)

a non-maintained special school.

(4)

The persons referred to in sub-paragraph (1)(c) are—

(a)

an employee of the local authority which maintains the school;

(b)

in the case of—

(i)

a voluntary aided, foundation or foundation special school (within the meaning of the School Standards and Framework Act 1998),

(ii)

an Academy school,

(iii)

an alternative provision Academy,

(iv)

an independent school that is not an Academy school or an alternative provision Academy, or

(v)

a non-maintained special school,

a teacher or other employee at the school (including an educational psychologist engaged by the proprietor under a contract for services);

(c)

the pupil to whom the record relates;

(d)

a parent, as defined by section 576(1) of the Education Act 1996, of that pupil.

(5)

In this paragraph—

“independent school” has the meaning given by section 463 of the Education Act 1996;

“local authority” has the same meaning as in that Act (see sections 579(1) and 581 of that Act);

“non-maintained special school” has the meaning given by section 337A of that Act;

“proprietor” has the meaning given by section 579(1) of that Act.

15 (1)

This paragraph applies to a record of information which is processed—

(a)

by an education authority in Scotland, and

(b)

for the purpose of the relevant function of the authority.

(2)

But this paragraph does not apply to information which is processed by a teacher solely for the teacher’s own use.

(3)

For the purposes of this paragraph, information processed by an education authority is processed for the purpose of the relevant function of the authority if the processing relates to the discharge of that function in respect of a person—

(a)

who is or has been a pupil in a school provided by the authority, or

(b)

who receives, or has received, further education provided by the authority.

(4)

In this paragraph “the relevant function” means, in relation to each education authority, its function under section 1 of the Education (Scotland) Act 1980 and section 7(1) of the Self-Governing Schools etc. (Scotland) Act 1989.

16 (1)

This paragraph applies to a record of information which—

(a)

is processed by or on behalf of the Board of Governors, proprietor or trustees of, or a teacher at, a school in Northern Ireland specified in sub-paragraph (3),

(b)

relates to an individual who is or has been a pupil at the school, and

(c)

originated from, or was supplied by or on behalf of, any of the persons specified in sub-paragraph (4).

(2)

But this paragraph does not apply to information which is processed by a teacher solely for the teacher’s own use.

(3)

The schools referred to in sub-paragraph (1)(a) are—

(a)

a grant-aided school;

(b)

an independent school.

(4)

The persons referred to in sub-paragraph (1)(c) are—

(a)

a teacher at the school;

(b)

an employee of the Education Authority, other than a teacher at the school;

(c)

an employee of the Council for Catholic Maintained Schools, other than a teacher at the school;

(d)

the pupil to whom the record relates;

(e)

a parent, as defined by Article 2(2) of the Education and Libraries (Northern Ireland) Order 1986 (S.I. 1986/594 (N.I. 3)).

(5)

In this paragraph, “grant-aided school”, “independent school”, “proprietor” and “trustees” have the same meaning as in the Education and Libraries (Northern Ireland) Order 1986 (S.I. 1986/594 (N.I. 3)).

Other definitions

17 (1)

In this Part of this Schedule—

“education authority” and “further education” have the same meaning as in the Education (Scotland) Act 1980;

“education data” means personal data consisting of information which—

(a)

constitutes an educational record, but

(b)

is not data concerning health;

“pupil” means—

(a)

in relation to a school in England and Wales, a registered pupil within the meaning of the Education Act 1996,

(b)

in relation to a school in Scotland, a pupil within the meaning of the Education (Scotland) Act 1980, and

(c)

in relation to a school in Northern Ireland, a registered pupil within the meaning of the Education and Libraries (Northern Ireland) Order 1986 (S.I. 1986/594 (N.I. 3));

“school”—

(a)

in relation to England and Wales, has the same meaning as in the Education Act 1996,

(b)

in relation to Scotland, has the same meaning as in the Education (Scotland) Act 1980, and

(c)

in relation to Northern Ireland, has the same meaning as in the Education and Libraries (Northern Ireland) Order 1986;

“teacher” includes—

(a)

in Great Britain, head teacher, and

(b)

in Northern Ireland, the principal of a school.

(2)

For the purposes of this Part of this Schedule, the “serious harm test” is met with respect to education data if the application of Article 15 of the F19UK GDPR to the data would be likely to cause serious harm to the physical or mental health of the data subject or another individual.

20 (1)

This paragraph applies where—

(a)

a question arises as to whether a controller who is an education authority is obliged by Article 15(1) to (3) of the F23UK GDPR (confirmation of processing, access to data and safeguards for third country transfers) to disclose education data, and

(b)

the controller believes that the data—

(i)

originated from or was supplied by or on behalf of the Principal Reporter acting in pursuance of the Principal Reporter’s statutory duties, and

(ii)

is not data which the data subject is entitled to receive from the Principal Reporter.

(2)

The controller must inform the Principal Reporter of the fact that the question has arisen before the end of the period of 14 days beginning when the question arises.

(3)

Article 15(1) to (3) of the F24UK GDPR (confirmation of processing, access to data and safeguards for third country transfers) do not permit the controller to disclose the data to the data subject unless the Principal Reporter has informed the controller that, in the opinion of the Principal Reporter, the serious harm test is not met with respect to the data.

Changes to legislation:

Changes to Legislation

SCHEDULE 3Exemptions etc from the F1UK GDPR: health, social work, education and child abuse data

PART 1F2UK GDPR provisions to be restricted

1

(a)

(b)

(c)

(d)

(e)

(f)

(g)

(h)

(i)

PART 2Health data

Definitions

2

(1)

(a)

(b)

(c)

(2)

Exemption from the listed GDPR provisions: data processed by a court

3

(1)

(a)

(b)

(c)

(2)

(a)

(b)

(c)

(d)

(e)

(f)

(g)

(h)

Exemption from the listed GDPR provisions: data subject’s expectations and wishes

4

(1)

(a)

(b)

(c)

(2)

(a)

(b)

(c)

(3)

Exemption from Article 15 of the F5UK GDPR: serious harm

5

(1)

(2)

(3)

(a)

(b)

(4)

Restriction of Article 15 of the F7UK GDPR: prior opinion of appropriate health professional

6

(1)

(2)

(3)

(a)

(b)

(4)

PART 3Social work data

Definitions

7

(1)

(a)

(b)

(2)

(3)

(a)

(b)

(c)

(4)

8

(1)

(a)

(i)